Whether you’re organizing your daily tasks, jotting down grocery lists, or managing long-term projects, list-making apps can be your ultimate productivity companion. In today’s fast-paced world, having a simple and effective way to stay organized is key to achieving personal and professional goals. Here’s a comprehensive list of the top 10 best list-making apps in 2025, both free and paid, to help you stay on top of your tasks.
1. Todoist (Best for Task Management)
Platform: iOS, Android, Web
Price: Free, Premium (from $4/month)
Todoist remains a go-to for many users seeking a robust task manager. With an intuitive interface and powerful features like task prioritization, recurring tasks, and collaboration, it’s ideal for both personal use and work teams. The free version offers essential features like task organization, reminders, and due dates. Premium users unlock project templates, productivity visualizations, and more.
Why It’s Great:
- Easy-to-use interface
- Integration with other tools (Google Calendar, Slack, etc.)
- Advanced features for premium users
2. Microsoft To Do (Best for Microsoft Users)
Platform: iOS, Android, Web, Windows
Price: Free
If you’re already embedded in the Microsoft ecosystem, Microsoft To Do is a perfect fit. It syncs seamlessly with Outlook and other Microsoft services, allowing you to create tasks, share lists, and set reminders. The simple, clean design ensures quick navigation. It also supports voice input, making it convenient for hands-free list creation.
Why It’s Great:
- Syncs with Microsoft 365 apps
- Easy integration with other Microsoft services
- Free with no premium version needed
3. Trello (Best for Project Management)
Platform: iOS, Android, Web
Price: Free, Business Class ($10/month)
Trello is a visual-based project management tool that excels at organizing tasks through boards, lists, and cards. It’s especially suited for collaborative projects, making it a favorite for teams. The app allows for detailed task tracking, checklist creation, file attachments, and team communication all within one interface. The free plan is robust, but premium versions add additional automation and integrations.
Why It’s Great:
- Visual board layout for organizing tasks
- Excellent for team collaboration
- Rich feature set for free users
4. Google Keep (Best for Quick Notes and Lists)
Platform: iOS, Android, Web
Price: Free
For users who need a fast and simple way to create lists and notes, Google Keep is a perfect choice. It offers a user-friendly interface that allows you to create lists, add reminders, and even share notes with others. Since it’s tightly integrated with Google services, your notes and lists are instantly accessible from any device.
Why It’s Great:
- Simple, minimalist design
- Integration with Google services
- Free and easy to use
5. Any.do (Best for Cross-Device Synchronization)
Platform: iOS, Android, Web
Price: Free, Premium (from $5.99/month)
Any.do is a powerful to-do list and task manager with easy cross-device synchronization. Whether you’re on your phone, tablet, or computer, your tasks are always up-to-date. The free version includes tasks, reminders, and calendar syncing, while the premium version adds features like advanced reminders, collaboration, and additional themes.
Why It’s Great:
- Seamless synchronization across devices
- Great for task management and scheduling
- Clean, modern interface
6. Notion (Best for All-in-One Workspace)
Platform: iOS, Android, Web
Price: Free, Personal Pro ($5/month)
Notion is an all-in-one workspace app that can be used for list-making, note-taking, project management, and more. It’s incredibly customizable, allowing users to create databases, checklists, and tables in one place. The free version offers a lot of flexibility, but the premium version unlocks additional templates, file uploads, and advanced collaboration features.
Why It’s Great:
- Highly customizable workspace
- Great for complex projects and team collaboration
- Free version is feature-rich
7. Wunderlist (Best for Simplicity)
Platform: iOS, Android, Web
Price: Free (discontinued, replaced by Microsoft To Do)
Although Wunderlist was discontinued in favor of Microsoft To Do, its simple and effective design still influences many list-making apps. For those looking for an uncomplicated list app with task management features, Microsoft To Do is the direct successor, offering similar functionality with the added benefit of Microsoft integration.
Why It’s Great:
- User-friendly design
- Excellent for basic to-do lists
- No distractions or complex features
8. Things 3 (Best for Apple Users)
Platform: iOS, macOS
Price: Paid (one-time purchase of $49.99)
Things 3 is a beautifully designed task manager exclusive to Apple devices. Known for its sleek interface, powerful features, and seamless integration across iPhone, iPad, and Mac, it’s a favorite among Apple fans. With robust task management features like tags, projects, and deadlines, Things 3 is ideal for those seeking an elegant and functional list-making experience.
Why It’s Great:
- Exclusive to Apple devices
- User-friendly and aesthetically pleasing
- Advanced features for task management
9. Habitica (Best for Gamification)
Platform: iOS, Android, Web
Price: Free, Premium ($5/month)
Habitica takes list-making to the next level by gamifying your tasks. By completing tasks and setting goals, you earn rewards and level up your character. It’s a great motivator for those who love gaming or struggle with staying on task. The app offers a fun and unique approach to task management while tracking habits and progress.
Why It’s Great:
- Gamification of daily tasks
- Great for habit-building and motivation
- Free with optional paid features
10. ClickUp (Best for Business Teams)
Platform: iOS, Android, Web
Price: Free, Unlimited ($5/month)
ClickUp is an all-in-one project management tool that combines to-do lists, calendars, and more into one platform. It’s designed for both individual users and teams, offering powerful customization options and integrations. While the free plan includes task management and document sharing, the premium versions unlock additional features like Gantt charts and advanced reporting.
Why It’s Great:
- Perfect for business teams and project management
- Highly customizable
- Free plan with plenty of functionality
Conclusion
Choosing the right list-making app depends on your needs. If you’re looking for simplicity, apps like Google Keep or Todoist provide easy-to-use interfaces for basic task management. For those seeking advanced features or team collaboration, Trello, Microsoft To Do, and ClickUp stand out. Apps like Habitica offer a fun twist for those who need extra motivation. Whether you opt for free or paid versions, there’s a perfect list-making app for everyone in 2025.
Explore these options to enhance your productivity and enjoy a more organized, efficient lifestyle!